The Musician’s Guide to Purchasing Airline Tickets for Instruments
Musicians may carry instruments as hand luggage or book an extra seat for larger items, supported by DOT’s push for airline flexibility. Ensure your instrument is well-protected for travel.
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Get ready, musicians and music enthusiasts! The latest regulation has set the stage for a harmonious journey across the skies, ensuring that your beloved musical instruments are treated with the care they deserve on U.S. air carriers, whether you’re flying domestically or jet-setting internationally. Here’s the lowdown on making your instruments part of your travel ensemble:
When it comes to carry-on baggage, airlines are now tuned into the needs of musicians. As long as there’s available space in the overhead bin or under the seat at boarding time, and your instrument can be safely tucked away, you’re all set. Just make sure your instrument is snugly placed in a case or cover to keep fellow passengers safe and sound. And while it’s not a universal encore yet, the DOT is encouraging airlines to let you book an extra seat for those larger instruments that just can’t squeeze into smaller spaces.
But that’s not all! For the bigger pieces in your musical collection, checking your instrument into the baggage hold is an option. The only catch? Make sure the total of the length, width, and height of your instrument’s case doesn’t hit more than 150 inches, and it weighs under 165 pounds, keeping in line with the plane’s size and weight limits. Remember, the cargo hold has to have the room to accommodate your gear. And just like any traveler, if your instrument is on the larger or heavier side, be prepared for potential oversize or overweight baggage fees.
So, whether you’re a solo artist on a tour or an orchestra on the move, this regulation hits the right note, ensuring your instruments fly safely and soundly with you. Let the music play on, no matter where your travels take you!
Do airlines charge extra for musical instruments?
Airlines’ policies regarding musical instruments can vary widely, so whether you’ll be charged extra depends on the airline and the size of your instrument. Generally, small instruments that fit in the overhead bin or under the seat in front of you can be brought on board as part of your carry-on allowance without extra charge. However, if your instrument is too large for the carry-on space and needs an extra seat (often referred to as “CABIN-seat” or “EXST-seat”), you will likely need to purchase an additional ticket for it at a discounted rate in some cases.
For instruments that are checked due to their size or as cargo, standard checked baggage fees apply, and if the instrument exceeds the airline’s size or weight limits for checked luggage, you may incur oversized or overweight baggage fees. Always check with your specific airline before traveling to understand their fees and policies for musical instruments to avoid any surprises at the airport.
Does an instrument count as a personal item?
Whether an instrument counts as a personal item largely depends on the airline’s specific policies and the size of the instrument. Generally, small musical instruments can often be considered a personal item or carry-on luggage if they fit within the airline’s size dimensions for personal items or overhead bins. This typically includes instruments like flutes, violins, or small guitars.
However, for larger instruments that don’t fit under the seat in front of you or in the overhead compartment, different rules apply. You might need to purchase an additional seat or check the instrument in as baggage, potentially incurring extra fees.
It’s essential to check with your airline before your trip for their specific policy regarding musical instruments. Airlines vary in their regulations, and some may be more accommodating than others. Understanding the airline’s policy will help ensure a smooth travel experience with your instrument.
Buying a plane ticket for an instrument
Buying a plane ticket for an instrument is a unique process that ensures your cherished musical companion travels safely beside you. Here’s a step-by-step guide to help you navigate this process:
Check Airline Policies
Before anything else, review the airline’s policies on traveling with musical instruments. Some airlines have specific guidelines and may offer special rates for extra seats purchased for large instruments.
Contact the Airline Directly
It’s usually best to call the airline directly after reviewing their policies online. This allows you to explain your needs clearly and get the most accurate information on how to proceed with booking an extra seat for your instrument.
Explain Your Requirements
When you call, specify the type of instrument you’re traveling with and its dimensions. This is crucial for ensuring that the airline can accommodate your instrument comfortably and safely.
Booking the Extra Seat
The airline representative will guide you through the process of booking an extra seat for your instrument. Be sure to ask for a seat assignment that minimizes the risk of damage, such as a bulkhead seat or a seat towards the front of the cabin. You might need to provide the instrument’s case dimensions to ensure proper accommodation.
Use the Instrument’s Name for the Booking
Some airlines require you to book the extra seat under the instrument’s name (e.g., “Seat for Cello”) or your name with “EXST” (extra seat) appended. Follow the airline’s instructions on this to avoid confusion at the airport.
Confirm and Pay
Once you’ve provided all necessary information and chosen your flight, you’ll need to pay for the extra seat. Make sure you get a confirmation email or document that clearly states you’ve purchased an additional seat for an instrument.
Prepare for Travel
On the day of travel, ensure your instrument is securely packed in a hard case. Arrive at the airport early to address any unforeseen issues and to ensure a smooth boarding process.
At the Airport and Boarding
Inform the check-in staff and gate agents that you have an instrument occupying an extra seat. They can assist with any boarding and seating arrangements to ensure your instrument is handled with care.
Final Tips:
Check Insurance: Ensure your instrument is adequately insured for air travel.
Document Everything: Keep records of all communications with the airline and any documents or receipts related to the extra seat purchase.
By following these steps, you can help ensure that your instrument travels safely and securely, allowing you to focus on the music at your destination.
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